Useful things to remember
Index
Set a shared workspace
- Set a shared workspace
- Run a team alignment meeting
- Define project rituals
- Conduct a retrospective
- Handover information
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Suggest a practice01
Set a shared workspace
![](https://playbookbackend.medicisenzafrontiere.it/wp-content/uploads/2023/09/proj_stream1_censored.jpg)
Warning: avoid creating duplicates
Always check whether it’s necessary to create a new channel (and folder), or if that workspace can be hosted in the existing structure of chats and folders.
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02
Run a team alignment meeting
Tip: get your TAM done
The TAM (team-alignment-meeting) is a working session that allows to gather with the team members you’re going to work with, and align on the project goal, activities, timings, processes and outcomes.
Reference: https://www.strategyzer.com/library/team-alignment-map
![](https://playbookbackend.medicisenzafrontiere.it/wp-content/uploads/2022/12/proj_stream3_censored-1.jpg)
Tip: Share your preferences
Somebody prefers to have busy mornings and lighter afternoons, other people the opposite, etc. Share your personal preferences at the beginning of a project, so that everyone is aware and can better organize collaborative work. You can also update your preferences on your Biobook.
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03
Define project rituals
![](https://playbookbackend.medicisenzafrontiere.it/wp-content/uploads/2023/09/proj_stream2_censored.jpg)
Warning: show commitment
Don’t skip or shift those rituals, rather use them to set the pace of the project.
Tip: play your wildcards
If it’s easy to organize and/or in specific moments of the project, some of the rituals could take place in person (e.g. initial kick-off, important check-points, etc.).
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04
Conduct a retrospective
![](https://playbookbackend.medicisenzafrontiere.it/wp-content/uploads/2022/12/Picture-big-2.jpg)
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05
Handover information
Tip: hide channels you don’t need anymore
If a project is temporarily over, a good practice is to hide the channel from your Teams, so that the tracking and history of the project don’t get lost, and you could make it visible again in case the activity starts again in the following months or years.
![](https://playbookbackend.medicisenzafrontiere.it/wp-content/uploads/2022/12/proj_stream4_censored-1.jpg)
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